Once texts or electronic messages are identified as official records, they should be properly categorized and filed for easy retrieval later on, rather than being deleted, publicly. These records must be captured and managed in compliance with federal records. When electronic messages or texts are assessed as official records, the timeline for transferring them to an office repository typically depends on the organization's record.
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The statutory definition of electronic messages includes email, text messages, and social media posts that are official business.
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This type of document is created or received during peacetime, wartime or contingency operations and once released it cannot be altered. Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository? Official records, whether in the form of texts or electronic messages, are typically considered permanent and unchangeable once they have been designated as such. Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository?
Once texts or electronic messages are assessed as being official records, how long do you have to transfer them to the office repository? Personal email, text, and social media accounts should not be. Electronic messages created or received in the course of agency business are federal records. The timeframe for transferring official records, including electronic messages and texts, to an office repository is not typically a fixed period like 30, 60, or 90 days.
The law states, “the term ‘electronic messages’ means electronic mail and other electronic messaging systems that are used for purposes of communicating between.
Regarding transferring texts or electronic messages to the office repository once they are assessed as being official records, the timeframe can vary depending on the policies. Unstructured electronic records, other than electronic messages, must be managed in a records management solution that is compliant with reference (i) or reference (j), as applicable.
